House Rental Agreements in Nepal

When entering into a house rental arrangement in Nepal, it is important to understand the legal framework provided under the National Civil Code 2074 in chapter 9.  According to National Civil code 2074 section 383, A house is considered legally rented when the owner or person in possession of the property allows another person to use it in exchange for rent for a specified time. This definition applies not just to entire houses but also to individual rooms, units, or even land attached to the structure.

Importantly, according to section 384, the law prohibits renting out houses that are unsafe for human occupancy. Both the landlord and tenant have a responsibility to ensure that the property meets basic health and safety standards. If the premises are intended for non-residential purposes, such as a warehouse or cold storage—the safety and quality standards must be clearly detailed in the rental agreement.

 And according to national civil code 2074, section 385, the duration of a house rent agreement typically cannot exceed five years unless it is a commercial lease, in which case the terms are fully negotiable and based on mutual agreement. However, once the original rental period ends, it may be renewed or extended, provided both the landlord and the tenant agree to it.

Under Nepali law, it is mandatory to sign a written agreement when renting a house, especially if the monthly rent exceeds NPR 20,000.

Section 386 of the Civil Code outlines specific details that must be included in this agreement to ensure transparency and legal validity for both the house owner and the tenant.

• Identity details: Full name, address, and citizenship number of both the landlord and the tenant. For foreign tenants, passport or identification details are required.
• Property description: Precise location and plot number of the property being rented.
• Purpose: Clearly mention whether the property is rented for residential, commercial, or any other purpose.
• Rent duration and terms: Start date, agreed rental period, monthly rent amount, and how and when rent will be paid.
• Utility payments: Clarify who will pay for services like electricity, water, telephone, etc.
• Tax obligations: Agreement on payment of house rent tax.
• Insurance: If applicable, include clauses regarding insurance of the rented property.
• Vacating and eviction: Conditions for vacating the property and eviction procedures.
• Subletting: Whether or not the tenant is allowed to sublet the property to others.
• Other agreed conditions: Any other mutually agreed terms can also be added.

For authenticity and enforceability:

• The tenant’s photograph must be attached to the agreement.
• The agreement should be signed by at least two witnesses from each side.
• Both the landlord and tenant must retain a copy of the signed agreement.

Once these formalities are completed, the agreement is considered legally valid. This legal requirement helps prevent future disputes and protects the rights of both parties involved.

Before finalizing a house rental agreement, Nepali law imposes some additional but crucial responsibilities on landlords to promote transparency and fairness in the rental relationship.

Details of house to be provided: (Section 387)

When entering into a rent agreement, the house owner must inform the tenant about any existing structural issues or defects in the property, such as cracks, leaks, faulty wiring, or plumbing problems. This legal requirement ensures that the tenant is fully aware of the house’s condition before moving in and can make an informed decision. It also helps avoid future disputes related to safety or repairs.

Preparation of description of goods or chattels:(Section 388)

If the house is being rented with furniture, appliances, or other movable items (goods or chattels), the landlord must:

• Prepare a detailed list of these items before renting the property.
• Share this list with the tenant.
• Have the tenant acknowledge receipt of these items by signing a receipt or checklist.

This process protects both parties:
– The landlord can ensure their property is returned in proper condition.
– The tenant has clarity about what items were provided and avoids being wrongly held responsible for missing or damaged goods.

Duties and Responsibilities of Landlords and Tenants in Nepal

(Ref: Sections 389 & 390, Chapter-9, national Civil Code, 2074)

A clear understanding of the mutual responsibilities between landlords and tenants is essential for maintaining a peaceful and lawful rental relationship. Nepali law defines these duties precisely to help prevent conflict and ensure a safe and functional living environment.

Responsibilities of the House Owner (Section 389)

The law places certain core obligations on landlords, ensuring they fulfill their role beyond just collecting rent. These include:

• Respecting the Agreement: The landlord must allow the tenant to use the rented house as per the agreed terms.
• Basic Utilities and Maintenance: Unless stated otherwise in the contract, it is the landlord’s duty to ensure the house has proper access to water, electricity, drainage, and sanitation.
• Ensuring Tenant’s Safety: The owner should prevent any kind of harassment, disturbance, or security threats to the tenant from other individuals living on the property.
• Contractual Compliance: Any other terms mentioned in the rent agreement must also be upheld.

Responsibilities of the Tenant (Section 390)

Likewise, tenants are also expected to follow certain rules that reflect responsible occupancy. These include:

• Timely Rent Payment: Rent must be paid within the timeframe agreed upon in the contract.
• Proper Care of the Property: Tenants should treat the rented space with care keeping it clean, safe, and in good condition, as if it were their own property.
• Maintaining Peace: Tenants should not disturb or cause inconvenience to other residents or neighbors.
• Fulfilling the Agreement: All conditions set out in the rent agreement must be followed honestly.

Financial Responsibilities in House Rent: Payment, Tax, and Insurance Obligations

As per Sections 391–393 of the national Civil Code, 2074, When you rent a house, whether you’re the owner or the tenant, there are some important things you need to know about rent payment, tax, and insurance. These things are clearly mentioned in Nepal’s law so that there are no confusions or arguments later on.

1. How and When to Pay Rent

• The tenant should pay rent as per the agreement. That means if both parties agreed on a method or a deadline, that’s what should be followed.
• If there’s no mention of how or when to pay rent in the agreement, then the rent must be paid within 7 days after each month ends.
• The tenant can pay the rent in cash or cheque.
• If the tenant pays in cash, the landlord must give a receipt as proof.

2. Who Pays House-Related Taxes and Charges?

• Normally, it’s the landlord’s job to pay any tax or government charge related to the rented house.
• But if the landlord doesn’t pay it on time, the tenant can pay it to avoid fines or trouble.
• Later, the tenant can subtract that amount from their rent.

3. Insurance for Business Use

• If someone is renting a house or room for business or industrial use—like opening a shop or a store—they must buy insurance for the building.
• This insurance is important in case something bad happens like a fire, riot, natural disaster, etc.
• If the tenant doesn’t ensure the building and something goes wrong, they’ll have to pay for the damage.

Why This Matters

These rules are there to protect both house owners and tenants. Knowing your rights and responsibilities can help avoid fights, confusion, and money loss later on.

Whether you’re living in a rented house or giving your property on rent. it’s always smart to be clear on these small but important things.

Repair and Maintenance Rules for Tenants and Landlords

According to Section 394, Chapter-9, national Civil Code, 2074, When renting a house, it’s important to know who should take care of repairs and maintenance. The law gives clear guidance to avoid confusion:

• Normally, tenants are responsible for keeping the rented house in good condition and handling necessary repairs, unless the rental contract says otherwise.
• If the rental agreement states that the landlord must do repairs, then the tenant should inform the landlord in writing as soon as a repair is needed.
• If the landlord does not fix the problem even after receiving a notice, the tenant has the right to make the repair themselves.
• After paying for repairs, the tenant can deduct the cost from the rent they owe but only if they provide bills or receipts.Before starting any repair paid by the tenant, they should prepare a detailed estimate of the cost and send this to the landlord at least 15 days before beginning the work (unless both parties agree otherwise).

Essential Guidelines on Subletting, Property Alterations, and Proper Use of Rented Houses

Renting a house involves a set of responsibilities for both tenants and landlords. Understanding the rules around subletting, making changes to the property, and using the house as agreed can save you from disputes and legal complications. Here’s a detailed look at these important aspects:

Subletting: What Is Allowed and What Isn’t

Subletting means renting out all or part of the house you are renting to someone else. According to the law, you can only do this if your rental agreement explicitly allows it. It’s essential to check your contract carefully before you sublet.

If you do sublet, you must inform your landlord in writing within 15 days, providing the sub-tenant’s full name and address. This keeps the landlord in the loop and helps maintain clear communication.

Remember, the sub-tenant pays rent to you, not to the landlord directly. The sub-tenant must follow all the same rules you agreed to as the original tenant—this includes keeping the property in good condition and respecting neighbors. If the sub-tenant causes any disturbances, damages the property, or fails to maintain cleanliness and safety, you, as the tenant, have the right to evict them.

Structural Changes: When Can You Alter the House?

It may be tempting to customize the rented house whether by adding shelves, painting walls, or making bigger changes. However, tenants cannot demolish, remove, or add to the structure of the house without the landlord’s written consent.

If a tenant makes such alterations without permission and causes damage, the landlord is entitled to seek compensation for those losses. So, always get written approval from the landlord before making any changes to avoid legal trouble and extra expenses.

Using the Property: Stick to the Purpose

The rented property should be used strictly for the purpose specified in the rental agreement. For instance, if the house was rented for residential use, the tenant cannot start a business or industrial activity there without the landlord’s prior approval.

Changing how the house is used without permission can lead to legal issues and possibly termination of the rental agreement. Always consult your landlord and get written consent before changing the use of the property.

Changing the Rental Agreement: How It Works

Sometimes circumstances change, and either the tenant or landlord may want to modify the rental agreement. This is allowed, but any changes must be mutually agreed upon.

If the original agreement was officially registered with government authorities, any modifications must be formally applied for and recorded to remain legally valid.

Legal Framework on House Inspections, Early Termination, and Eviction in Nepal

Nepal’s rental housing system is governed by legal principles that ensure balance between a landlord’s ownership rights and a tenant’s right to peaceful possession. Three critical areas in landlord-tenant relations are: inspection of the rented premises, early termination of tenancy, and lawful eviction. The following explains these aspects based on current Nepali law.

 1. Inspection Rights of the Landlord

Landlords are legally permitted to inspect their property during the tenancy. However, such inspections are not unrestricted. The law mandates that the landlord must provide prior notice to the tenant before conducting any inspection. This provision upholds the tenant’s right to privacy and ensures that inspections are reasonable and non-intrusive.

Once notified, it becomes the tenant’s obligation to allow the inspection. Denial of access without a valid reason may be treated as non-cooperation under the tenancy framework.

 2. Conditions for Early Termination by Tenant

Tenants are generally expected to remain in the rented property for the duration agreed in the rental contract. However, they may terminate the lease before expiry under specific circumstances:

• When the landlord fails to fulfill legal or contractual duties (e.g., maintenance, utilities, safety),
• When the tenant no longer requires the premises for the intended purpose,
• When the landlord violates the rental agreement or applicable law.

In such cases, if the departure is based solely on personal necessity (e.g., relocation), the tenant must issue at least 35 days’ written notice to the landlord. Failure to do so may allow the landlord to recover equivalent rent for the notice period, either from advance rent or directly from the tenant.

 3. Legal Grounds for Eviction by the Landlord

Eviction of a tenant is strictly regulated. A landlord may initiate eviction only under the following conditions:

• The tenant violates obligations under the law (such as misuse of property),
• The tenant engages in unlawful activities within the premises,
• The landlord requires the house for personal residential use,
• Essential structural repairs demand temporary vacancy,
• The house is declared unsafe or uninhabitable,
• The rental term has ended,
• Any act of the tenant contradicts the rental contract or legal provisions.

If the eviction is for the landlord’s personal use, a 35-day written notice is mandatory. Additionally, the landlord is barred from leasing the same premises to another tenant within three months, unless they themselves begin to reside there. If re-leasing within that time becomes necessary, the former tenant must be given priority.

Lease Contracts under Nepali Law:

According to Section 610(1) of National Civil code 2074, a lease contract is legally deemed to exist when a person transfers possession and the right to use certain goods or property to another, in exchange for regularly payable rent for a fixed period. This includes the right to benefit from those goods through possession or use, as long as the goods are not diminished or consumed in the process. As per Section 610(2), unless the contract specifies otherwise, the lessor must:

1. Transfer the goods to the lessee as agreed,
2. Ensure the goods are in working condition at the time of transfer,
3. Guarantee peaceful and uninterrupted possession and use of the goods.

Exception: Per Section 610(3), consumable or perishable goods (those destroyed through use) cannot be leased.

Restriction on Alteration of Leased Property (Section 611)

As stipulated in Section 611 of the National Civil Code, 2074, the lessee is expressly forbidden from making any changes or alterations to the original form, structure, or condition of the leased goods without obtaining the explicit permission of the lessor (owner). This provision aims to protect the owner’s property rights by ensuring that the leased goods remain substantially the same throughout the lease term.

However, the law recognizes that certain activities may be necessary to preserve or even enhance the leased property. Therefore, this restriction does not prevent the lessee from carrying out reasonable and essential acts such as repairing, maintaining, improving, or renovating the leased goods. Such acts are permissible provided they do not fundamentally alter or change the essential character or nature of the leased property. For example, fixing minor damages or upgrading components to maintain functionality is allowed, but completely transforming the leased goods into a different form or using them in a manner inconsistent with their original purpose is prohibited.

Responsibilities for Repair and Maintenance of Leased Goods (Section 613)

Under Section 613, the lessor is primarily responsible for repairing and maintaining the leased goods unless otherwise agreed in the lease contract. However, if immediate repairs or maintenance are necessary for continued possession or use, the lessee may perform such repairs after informing the lessor. The lessor must then reimburse the lessee or adjust the repair costs against the lease rent.

 Obligation to Notify the Lessor of Loss or Damage (Section 614)

As per Section 614, the lessee must immediately notify the lessor if the leased goods are lost, damaged, destroyed, or otherwise unusable, or if any dispute or hindrance arises affecting possession or use. Upon notification, the lessor is required to repair or legally resolve the issue within 15 days. Failure to restore timely allows the lessee to reduce the rent proportionately.

Lessee’s Liability for Damage and Loss (Section 615)

Section 615 mandates the lessee to exercise proper care and safety in using the leased goods. If damage or loss occurs due to negligence by the lessee or related parties, the lessee must restore or compensate for the loss. The lessee is not liable for damage caused by force majeure events (e.g., natural disasters, terrorism). In such cases, if the lessor does not restore the goods, the lease rent must be reduced accordingly.

Payment of Lease Rent (Section 616)

According to Section 616, the lessee must pay rent as agreed in the contract. If not specified, default payment schedules apply based on the type of goods. If possession or use is obstructed due to ownership disputes or claims, the lessee may reduce rent proportionally until resolution.

Maximum Duration of Lease Contracts (Section 617)

Section 617 sets limits on lease contract validity depending on the type of goods or property leased—ranging from 10 to 40 years for various categories such as housing land, farmland, machinery, and domestic animals. Extensions may be agreed upon within these limits based on location and nature of the leased goods.

Sub-Leasing Rules and Restrictions (Section 618)

Under Section 618, sub-leasing is allowed only with prior consent from the lessor. The sub-lease must align with the terms of the original lease and cannot exceed its validity period. The lessee remains liable to the lessor, while the sub-lessee may be directly liable if contractually specified.

Returning Leased Goods after Termination (Section 619)

As per Section 619, upon lease termination, the lessee must return the goods within 35 days in the condition they were received, excluding normal wear and tear. For immovable property, possession automatically reverts to the lessor after this period. Any accessories or spare parts must also be returned according to initial records.

 Special Provisions for Immovable Property Leases (Section 620)

Section 620 requires lease contracts for immovable property to be in writing, and those over 10 years must be registered with the appropriate authority. Leasing immovable property to persons not legally permitted to own it in Nepal requires government consent. The lessee may remove structures they built unless the lessor agrees to pay for retaining them.

Termination of Lease Contracts (Section 621)

Section 621 details circumstances under which either party may terminate the lease:

• The lessor may terminate if the lessee:
  • Defaults on rent for more than 90 days,
  • Uses the goods contrary to good faith or contract,
  • Fails to notify the lessor of damage or claims,
  • Does not restore damaged goods,
  • Sub-leases without permission.
• The lessee may terminate if:
  • The goods become unusable for the intended purpose,
  • The lessor fails to reimburse repair costs,
  • The lessor refuses to reduce rent proportionate to loss.

Difference Between House Rental and Lease in Nepal (As per Civil Code, 2074)

Basis of Difference	House Rental	Lease
Governing Legal Chapter	Chapter-9, Sections 383 to 405 of the Civil Code, 2074	Chapter-18, Sections 610 to 621 of the Civil Code, 2074
Definition	Rental is when a house owner allows someone to use a house or part of it (room, flat, land) in exchange for rent for a fixed period (Section 383).	A lease is a contract where one person transfers possession and use of goods or property to another for rent (Section 610).
Type of Property	Applies specifically to residential or commercial buildings and houses.	Applies to any movable or immovable property, such as land, houses, furniture, machinery, etc.
Duration Limit	Cannot exceed 5 years unless it’s for commercial use (Section 385).	Duration can range from 10 to 40 years, depending on the nature of the property (Section 617).
Written Agreement Requirement	Mandatory if rent exceeds NPR 20,000/month (Section 386).	Written contract mandatory for immovable property and for leases exceeding 10 years (Section 620).
Alteration of Property	Tenants cannot alter the structure without landlord’s consent (implied in Sections 389–390).	Alterations to leased goods/property are prohibited without lessor’s permission (Section 611).
Repairs and Maintenance	Landlord/tenant responsibilities specified (Section 394).	Lessor usually responsible unless stated otherwise; lessee can deduct costs with notice (Section 613).
Use of Property	Must use the property only for the purpose stated in the rental agreement.	Same principle applies, with detailed clauses for commercial or industrial use.
Subletting Rules	Allowed only with agreement and prior written notice to the landlord (Section 395).	Allowed only with lessor’s prior consent; terms must align with original lease (Section 618).
Termination and Eviction	Specific grounds for termination or eviction by tenant or landlord are detailed (e.g., 35-day notice).	Lease can be terminated for non-payment, misuse, or damage; detailed conditions outlined in Section 621.
Return of Property	Tenant must vacate as per agreement.	Lessee must return goods/property within 35 days of termination (Section 619).

Conclusion

Nepal’s legal framework on house rent and lease agreements, as outlined in the National Civil Code, 2074, ensures a balanced and transparent relationship between landlords and tenants. From the obligation to sign written agreements, rules on rent payment, property maintenance, and restrictions on subletting and alterations, to lease termination rights and inspection protocols each provision aims to protect the rights and responsibilities of both parties. Understanding these laws not only helps prevent disputes but also promotes fair and lawful tenancy practices across residential and commercial rentals